When you own a business with employees, scheduling is incredibly important. You need to know how many employees need to be on the schedule each day and during what hours. Ensuring labor percentages are kept in check can be tricky.

In the restaurant industry, things can change quickly. Normally quiet nights can become the busiest of the week, you can get rushes that you don’t anticipate–it’s completely unpredictable. What can you do to make scheduling easier?

Scheduling Mistakes that Most Restaurants Make

Restaurant owners and managers lead incredibly busy lives, so you may find yourself tempted to just reuse schedules each week. You know which days are normally busy, and which ones are typically quieter. Unfortunately, that can lead you into big trouble. Some of your quieter days could become extremely busy if you’re not ready for it due to things like holidays, local events, or sporting events.  You can stop this from happening by researching what’s happening in your area and keeping reminders of upcoming holidays.

It’s easy to go into autopilot while making the weekly schedule when you have so many things on your plate. You may find that you’ve accidentally double scheduled two hosts or forgotten to schedule a server or bartender for a night shift. It can be frustrating and even a relatively common occurrence.

It’s never fun to realize that you’ve made scheduling errors, but luckily there are some tools available to help you avoid these mistakes.

The Best Way to Avoid Scheduling Errors

There are a few different ways that you can write your schedule every week. Some people opt for the traditional pencil and paper, while others use Excel spreadsheets to stay organized instead. According to a recent study done by T Sheets by Quickbooks, over half of employers spend at least two hours a week creating the shift schedule. Nine percent of them reported spending five hours and some even spent 12 hours. These amounts, no matter how small, are time spend away from building your business. One of the best ways to make sure that you can avoid any scheduling errors and save time is by investing in scheduling software. The software can help you by highlighting shifts you may have missed and can also help keep track of holidays as well.  Such scheduling software can give you valuable insight regarding the correlation between your sales and labor history helping you make more educated decisions about your scheduling practices.

Greenlink is passionate about making your business as successful as it can be. We offer services that can help you manage payroll and keep track of employee clock ins and outs. We help cut down on inaccuracies and manage employee schedules. Our staff has over 10 years of experience in helping businesses like yours, so if you’re interested in seeing how we can help you, contact us or call 480.385.2525.